Business Manager – 37.5 hours/week, Permanent

June 21st, 2022

Family Health Teams (FHT) use a patient-centered approach to primary care that brings together doctors, mental health clinicians, nurse practitioners, registered dietitians, registered nurses, registered practical nurses and pharmacists to coordinate the highest possible quality of care for patients- when they need it – as close to home as possible. FHTs, in collaboration with Family Health Organizations, are a key component of Ontario’s healthcare plan to reduce wait times, improve access to primary care and keep Ontarians healthy.

Overview

Reporting to the Director of Programs and Services, the Business Manager is responsible for Peterborough Family Health Team (PFHT) accounting, payroll and financial activities as well as overseeing Human Resources and Information Technology processes and equipment.  The Business Manager, oversees a Bookkeeper and a HR Coordinator, is also responsible for overseeing business contracts, major procurement and advice on business continuity strategies. 

Major Responsibilities

Finance

  • Oversees the work of the PFHT Bookkeeper
  • Oversees all accounting functions of the Accounts Payable and Receivable and General Ledger systems for PFHT
  • Oversees bi-weekly payroll
  • Oversees monthly Team Transfer Payments including bi-weekly and monthly payments for payroll (Receiver General, Employer Health Tax, RSP, HOOPP)
  • Performs month and year end closing functions including account reconciliation, accruals and bank reconciliations
  • Prepares monthly and quarterly consolidated financial statements, fiscal and budget reports including Ministry reporting
  • Analyzes G/L account activity to make recommendations and conclusions for improved management
  • Manage program specific budgets to ensure programs remain within approved funding
  • Manage Professional Support and Development fund
  • Manage EI SUB Plan
  • Oversees receipts/disbursements and reporting requirements for the Health Services Foundation
  • Liaise with external auditors for preparation of year end financial statements
  • Responsible for mandatory reporting to the Ministry of Health on a quarterly basis and annual basis
  • Responsible for completion of Property Tax Rebates as required
  • Responsible for annual renewal of PFHT Insurance policy
  • Responsible for tracking and payment of Employer paid parking
  • Maintains a current knowledge in finance compliance standards of the Ministry of Health and other financial statutory obligations
  • Responsible for corporate credit card payments for supplies and services for PFHT and Visa reconciliations

Human Resources

  • Oversees the day to day activities of the HR Coordinator
  • Oversees HR policies and practices
  • Ensures compliance with HR processes
  • Reports on HR activities, vacancies, recruitment and retention efforts 
  • Advises on HR recruitment and retention initiatives
  • Oversee employee benefits including HOOPP
  • Support HR Coordinator with Onboarding activities
  • Involved in dispute resolution

Information Technology

  • Responsible for internal Information Technology consulting, security and support
  • Responsible for the addition/deletion of individual FHT email addresses and group creation/maintenance
  • Responsible for capital asset tracking and recording
  • Responsible for OTN Equipment 
  • Central point of contact for PFHT server/computer maintenance
  • Liaise and direct computer support personnel as to required tasks
  • Responsible for user maintenance of the IMS System 

The above responsibilities are not to be considered all – inclusive; may be assigned other related duties in the interest of efficient operations of the Peterborough Family Health Team.  PFHT will also support training to address identified gaps in expertise.

The Peterborough Family Health Team are leaders in advocating for full vaccination against the COVID-19 virus and its variants, for persons who are medically able to receive the vaccination. All applicants should know that PFHT employees are expected to support this position.

Job Context and Working Conditions:

  • Indoors and a controlled environment
  • Extended periods of sitting and computer use
  • Occasional travel
  • Coordinate and leads others
  • Various contacts with others
  • Important to be accurate and exact
  • Consequence of error can range from moderate to severe

Hours of Work:  

Monday to Friday. From time to time evening and weekend work may be required

Qualifications:

  • Possess a diploma or degree in Accounting
  • Possession of a C.M.A., C.G.A. or C.A. designation would be considered an asset 
  • Experience in Health Care Services and specifically Ministry of Health reporting
  • 3 – 5 years of hands-on experience in the full accounting cycle 
  • 3-5 years of Human  Resources Management experience
  • Demonstrated ability to problem solve and conflict resolution skills
  • Experience administering a registered pension plan (preferably HOOPP)
  • Practical accounting knowledge and strong ethics are paramount
  • Understanding of Canadian Statutory regulations
  • Excellent verbal and written communications skills, able to work well in a consultative, team-oriented environment. 
  • Proficient in MS Office with advanced skills in Excel
  • Previous experience with Network and desktop support
  • Exceptional personal interaction skills; outgoing, confident and strong personal presentation

Additional benefits of joining the Peterborough Family Health Team:

  • A provincial leader among Family Health Teams in Ontario
  • Excellent team/office environment
  • Organizational commitment to work-life balance
  • HOOPP Pension Plan
  • Optional Extended Health and Dental Plan
  • Life/Disability Insurance Plan

Interested candidates can email their resume and cover letter to resumes@peterboroughfht.com by the application deadline.

  • Application deadline: July 8, 2022
  • Hours: 37.5 hours per week
  • Expected start date: ASAP
  • Job Type: Permanent, full-time
  • Salary: $86,444 to $91,709 (full time equivalent)

The Peterborough Family Health Team is actively committed to creating a diverse and inclusive workplace and encourages applications from all qualified candidates. Peterborough Family Health Team offers accommodation for applicants with disabilities in its recruitment processes.

Posted in Careers, PFHT Employed Opportunities